Booking and payment

Registration fee

When you apply to an exchange program and are accepted, you pay a registration fee – this is the case for all exchange program organizations and is confirmation that you want us to continue working with your application.

The registration fee is EUR 500 regardless of destination and is included in the total program price.

Program fee

What your exchange year costs depends on the destination, length and add-on options. But under each destination, you can find our program fee for a classic high school program.

For programs beginning in the fall, the following payment schedule applies, in percent of total program fee:

Part payments	Paid	Amount
1 – Registration fee	10 days after being accepted	EUR 500
2	January 15	25% of program fee
3	April 1	30% of program fee
4 – Final payment	June 15	Outstanding amount

Any discounts, scholarships and/or add-ons are reflected in the final invoice, which is paid by June 15.

All of this is included with STS

Interview, meetings, and materials to prepare you and your parents for your year abroad.
STS Welcome Camp is always included when you go on a high school year abroad with a departure in the fall.
STS backpack.
An STS employee or the host family will meet you at the airport upon your arrival.
Placement in a host family with full room and board. (packed lunch on weekdays, school lunch is not included)
STS’ area representatives, regional office and headquarters are available throughout the program.
24-hour phone service. You can always reach us.
Informational meetings during the academic year, with area representatives and other exchange students.
Certificate after completing your year abroad or academic year.

Costs in addition to program fees

Some costs are added in addition to the program fees for which you, the customer, are responsible. You will book and pay for your trip to your host country. Insurance, visa costs, health exam, literature, any currency surcharges, as well as costs for possible school uniforms, school lunch, school bus, club fees, optional trips during the year abroad, pocket money and personal expenses, and if a special diet is necessary are other costs that may be added and are not included in the fee. Fees for a late application for a year abroad may also entail additional costs. Contact us if you would like to know more and we can explain what applies for the destination in which you are interested.

Insurance

It is mandatory for all STS students to have valid insurance during their entire stay in the host country. We offer customized insurance that covers sickness, accidents, liability and luggage, and it is approved by government agencies in the country to which you are going.

If you would like a different insurance plan, it must be approved by an authority in the host country such as a government agency or school. Talk to us at STS and we will make sure to guide you the right way as regards insurance.

Cancellation Terms

The following cancellation terms apply:

If cancelled more than 150 days before the start date of the departure period, STS keep the application fee, 500 Euro of the program fee.
If cancelled between 149 and 90 days before the start date of the departure period, STS keep 20 % of the program fee.
If cancelled between 89 and 30 days before the start date of the departure period, STS keeps 30 % of the program fee.
If cancelled less than 30 days before the start date of the departure period, STS keep 50 % of the program fee.
If a student had been informed about a placement earlier than 5 months before planned departure a fee of 500 Euro is charged in addition to the application fee. If a student is conditionally accepted to the program but not fully accepted from the placement organization in the host country, STS will refund the application fee.
If the student is not fully accepted to the program because the student has withheld information, did not meet the specified deadline for submitting the application on time or provided incorrect information to STS in the application process, STS keep the application fee of 500 Euro

Questions about your payment

If you have questions about your payment, financing, insurance, host family, add-on options etc., please contact us and we will help you!

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FAQ

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Can I take part in sports during my exchange year?
Of course! Let us know which sport you would like to play when you apply and we will do our best to find a school where you can practice your interest.
What sort of school will I attend?
In most countries, you will attend public schools. The difference between public and private schools differs between countries.
Does STS have a contact person at my destination?
Yes, no matter where you go, we have a local representative at your location. It is the local area representative who works to approve our host families, have contact with schools and will be your supporter and advisor during your exchange year.
I am ready to apply, how do I do it?
The easiest way to apply is to visit the page of your favourite destination and click the "Apply now" button. You will then receive more information on how to book a personal interview with us. Your application is not binding, and you make your final decision once you have been accepted.